CREATE YOUR ENERGY BUILDER

OuttaSpace Newsletter ~ ISSUE 34

We often put off our projects, professional or personal- because we don’t have the motivation or time.  Even simple projects drain your energy if left incomplete.  A messy drawer or an unreturned phone call is enough to irritate you.
Make a list of energy drainers and choose at least one to mend, throw away, donate or organize this week.  You will be astounded how good you feel by removing these energy drainers one by one from your life!

TIP OF THE WEEK…

You are focused on the urgent and reacting. Stop. Evaluate. Do one important item before the urgent. Remember, the definition of insanity is doing the same thing and expecting different results.

FIND WHAT YOU NEED TO GET ORGANIZED

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“A Home For Everything You Own” ™
The OuttaSpace Team

Visit our website at http://www.OuttaSpaceOnline.com

RECLAIM MY SPACE: A journey to clarity #2

A Written Journey from one of OuttaSpace Clients:  Entry #2

In my second visit with Cristina Maria we tackled space maximization issues.  I took my first trip to Ikea and on a very strict budget and purchased many strategic items that completely TRANSFORMED the look and most important THE FEEL of my home. I could really feel the energy start to shift. Cristina helped me realize that I needed to separate my work area from my relax area and she suggested we do this by diving the living room from my office area using my shelves as “walls” or “dividers”, ingenious yet simple – it ended up looking AMAZING and really creating that separation that now allows me to be more focused and productive while I work, and then shut off completely when I’m done for the day and relaxing. Thank you Cristina for helping me make my apartment a HOME and my SANCTUARY! Stay tuned for the next visit – I’ll be reporting directly from Ikea!

Osmara Vindel
The Solopreneur Strategist
http://www.osmaravindel.com

Here are the photos of the second consultation after making her first trip to Ikea.

Stay Tuned for the next Journey Entry #3

“A Home For Everything You Own”®

The OuttaSpace Team

Visit our website at http://www.OuttaSpaceOnline.com

Shoeboxed.com~ Transforms receipts, business cards and documents into searchable data

If you work in the business world, you surely have receipts, business cards, bills, and other paper documents floating around your office and car, or tucked inside your wallet. All these pesky pieces of paper are critical for tax preparation, surviving IRS audits, and sales or networking, but they are a huge pain to organize and are always easy to lose. Pushing these receipts or contracts through an expensive scanner or manually entering information into spreadsheets is tedious and time-consuming, as is hiring an assistant. And according to PriceWaterhouseCoopers, businesses spend $20 in labor to file a paper document and $120 to find a misfiled document.
Enter Shoeboxed.com, a company that transforms receipts, business cards and other paper documents into searchable, organized and useful data. With Shoeboxed, you’ll never waste another minute on scanning and data entry, or lose an important paper document again.
Shoeboxed is a robust paper clutter solution that comes with mobile, email and mail-in options to submit documents for processing. After users send documents to Shoeboxed, everything is scanned, data entered and human-verified. The extracted information is then organized and uploaded to the Shoeboxed web application, a secure site  where users can access their individual accounts online from any computer. In the account, users can print copies of documents, generate expense reports and export data to QuickBooks, Quicken, Excel, PDF, Outright.com, FreshBooks, Outlook, Address Book, Salesforce and more. Since Shoeboxed is an IRS-accepted electronic storage system, receipts are always tax and audit-ready, and the hard copies can be discarded after processing.
Shoeboxed Mobile is great for travelers or any smartphone user. You simply snap a photo of a receipt or a business card on the spot, and forward the image to your unique Mobile email address. The image will be data entered, organized and categorized in your account. For iPhone users an application is available in the iTune store for submitting receipts.
Shoeboxed offers a 30 day free trial, so click here to check it out!

Shoeboxed.com

“A Home For Everything You Own”®

The OuttaSpace Team

Visit our website at http://www.OuttaSpaceOnline.com

“Reclaim Your Space”

Check out my interview with Osmara Vindel, Solopreneur Strategist and creator of the “Fearlessly Fabulous” program for women entrepreneurs. Her free e-zine  is full of great resources such as articles, books, interviews and much more to help you re-boot your brain, get out of your own way and create a successful business for yourself. Click here: http://www.osmaravindel.com.

LISTEN TO:  Reclaim Your Space

“A Home For Everything You Own”®

The OuttaSpace Team

Visit our website at http://www.OuttaSpaceOnline.com

Your Space Matters!

I had a great time presenting at the Your Space Matters event in March. Here’s the video. Remember AVPA, which means to Assess, have a Vision, make a Plan and take Action! A.V.P.A. can not only help you when it comes to organizing your space, it can also be a motivator to use in life!

“A Home For Everything You Own”®

The OuttaSpace Team

Visit our website at http://www.OuttaSpaceOnline.com

Learn to organize your business and personal life for ultimate productivity and growth.  Cristina is a professional organizer who helps clients transform their business and professional spaces to be more efficient. Luevenia is a life coach and family mediator who helps clients transform their lives by bringing clarity to all areas of life including business and personal relationships.

ORGANIZE YOUR LIFE FOR MAXIMUM PRODUCTIVITY

 

OUTTASPACE WISHES YOU A “HAPPY EARTH DAY”

“A Home For Everything You Own”®

The OuttaSpace Team

Visit our website at http://www.OuttaSpaceOnline.com

Reduce – Reuse – Recycle…Re-organize Going green is “the thing” these days and rightfully so. We only have this one planet and we need to take care of it. But it is so easy to get overwhelmed by the news and statistics leading you to think “what can I do?”. The bottom line is that everything we do, buy, eat or use has an impact on the environment – even how we organize our homes and offices. In this section we offer products help you recycle as well as products that are made from natural and sustainable materials, such as bamboo, cotton or linen. Come back often as we will be adding new products frequently to help you in your quest to organize while remaining eco-friendly.

Here are some Office products that are Eco-Friendly to use in our offices.

Let us all be kind to the Planet we live in…

 

Organizing Your Suitcase

Happy Holidays,

The traveling can be fun, yet if you have an unorganized suitcase, it can raise our stress level. Listen http://www.box.net/shared/static/41s7qhaicd.mp3 to the The Sky Steward, BlogTalkRadio Show. As the Organizing Expert, I shared ways to make our travel and suitcase easier to manage and make the most out of our space.

I’d like for you to Share some ideas with us in how we can travel safe and organized during the Holiday Season.

“A Home For Everything You Own”®

The OuttaSpace Team

Visit our website at http://www.OuttaSpaceOnline.com

Happy Thanksgiving!

To My Family, Friends & Clients
I would like to take this opportunity to Thank You for being a part of my life. I am blessed to have everything that has come in my way yesterday, today and tomorrow…

Tip from you Professional Organizing Expert:  Take this opportunity during this time and reorganize your Kitchen pantry.  Purge the expired cans of food and allow more room for new food!!

Lastly, allow me to share with you a quote that I found quite inspiring for “Thanksgiving”

Gratitude unlocks the fullness of life. It turns what we have into enough, and more. It turns denial into acceptance, chaos to order, confusion to clarity. It can turn a meal into a feast, a house into a home, a stranger into a friend. Gratitude makes sense of our past, brings peace for today, and creates a vision for tomorrow. –Melody Beattie

“A Home For Everything You Own”®

The OuttaSpace Team

Visit our website at http://www.OuttaSpaceOnline.com

Organize Your Life…

Get Organized at Work

August 3, 2009 at 5:53 am · Filed under Organize Your Life, Work It @ Work

It’s 9am and you have arrived at work…your inbox is overflowing with emails, your desk is full of paper work, the voicemail light is blinking on your phone, you have work from yesterday to finish, co-workers are stopping by for information and you still haven’t had your morning coffee. Turn your morning work marathon into a relaxed atmosphere where your creativity and last good nerve are spared. It’s time to get organized.

On the first day try to get to work 30 minutes early to organize your workspace. If your workspace looks like a hurricane hit it…try and hour early. Make sure you have plenty of files and labels on hand.
Before you start work
Your desk is where it all happens so let’s get rid of the clutter!

1. File all current projects and tasks in a file organizer that sits on your desk. Having your “must have tasks” at the tip of your finger tips is key for easy access.
2. Put all old paperwork, proposals, and other papers in a file with a label that indicates the name of the task and the year. Recycle the paper of all duplicate information.
3. Surf through emails and detect the ones that are most important. If an email only needs a quick response take care of it quickly. In doing this, you have eliminated a task and your co-worker can move on with their task because of your speedy reply. For emails that need a little more time move them into a To Do file on your computer. Make sure you write the email task on your To Do list for the day so you won’t forget.
4. Check Voicemail and return all calls

Sidebar: Checking email and voice mail are tasks that you do every day. Couple them along with other tasks you must complete every day. I like to call these my Bundle Routine Tasks (BRT). Just like the phone company you can bundle your tasks that are reoccurring, so can you. Do you have daily or weekly tasks? Think about them and create a daily bundle routine and a weekly bundle routine to keep you on track.

During Work

1. Create a To Do List for the day (In the beginning of the week and month create a To Do List for the Week and for the month to keep you on schedule)
2. Pick up where you left off the previous day. Start your day with the most vital tasks. Once you have completed a task, send it off to your co-workers that are in need the information and put a nice big check next to the item on your To Do List.(smile) Move on to the next task on your To Do List.
3. Mid morning email check: Surf through your email and reply to vital emails.
4. Mid morning voice mail check: Review your voice mail and return important phone calls.
5. Any important tasks that you could not take care of during your mid morning email and voice mail check put them down on your To Do List.

Lunch- Enjoy your time to yourself. Leave work at work and indulge in a good lunch and Me Time. You not only deserve it, but you body needs to regroup.

After Lunch

1. Continue to work tasks on To Do List
2. Do you have any afternoon Bundle Routine Tasks? Complete them now.
3. Afternoon email check
4. Afternoon voicemail check

End of the day wrap up
10 Minute Prep: Take the last 10 minutes of the day prepping for tomorrow. Organize the tasks you will be working on tomorrow and place them on your desk so they will be the first thing you see when you arrive at work. File items you no longer need. Begin your To Do List for tomorrow and place your new To Do List next to your tasks for the next day. Finally, your workday is complete. Enjoy your evening.

Karen Vaughn is the founder of the Working Divas Blog. A lifestyle blog that is geared towards work/life balance for women.  She is an awarding winning Radio Personality who has worked in Miami, Indianapolis, Washington, DC, Baltimore, and Philadelphia. Follow Karen On Twitter @ www.twitter.com/karenvaughn

“A Home For Everything You Own”®

The OuttaSpace Team

Visit our website at http://www.OuttaSpaceOnline.com

Franchesca’s Disorganized Mess Makeover

Here is a vieo with a testimonial of one of our clients.  The transformation in her home was great, the recycle was even better!!  Check it out and let me know how we can recycle your goods…

“A Home For Everything You Own”®

The OuttaSpace Team

Visit our website at http://www.OuttaSpaceOnline.com